Regular Meeting

05/01/2017, 7:00 PM

Members Present: Chairman Kerry Olson; Supervisors, Paul Zent & Dave Nehring; Assessor, Mark Splonskowski; Building Inspector, Greg Hillig; Clerk, Cyndy Meidinger; Road Supervisors, Chad Schneider; Weed Board, Terry Mauch; Zoning Board, Jerry Kunz and Rick Solberg

Members Absent: Treasurer, Keith Bayle due to resignation.

Chairman Olson opened the meeting. Supervisor Zent wanted to update the board and the members of the township present to the updated mill levy. The mill levy for Bismarck and Lincoln is 39.01 =100.47 and ACT mill levy is 39.39 = 111.65

Chairman Olson asked for additions or corrections to the previous month’s meeting. There was a typo noted and Clerk Meidinger said she would correct the mistake. With no further additions or corrections Supervisor Zent made a motion to approve the minutes as corrected, Supervisor Nehring 2nd the motion. The motion was unanimously approved.

Chairman Olson asked for a nomination for Chairman for the upcoming year. Supervisor Nearing nominated Paul Zent for Chairman for the 2017-2018 year. Chairman Olson 2nd the nomination. The nomination was unanimously approved. Chairman Zent took over the meeting.

School Board Report: There was no one present from the school board but Supervisor Olson said he had been contacted by the school board to cost share the siding repair on the west side of the main school building. The siding was damaged do to a window leak. The bill was around $440.00. Supervisor Olson made a motion to pay ½ of the bill and the motion was 2nd by Supervisor Nehring. The motion was unanimously approved.

Treasurer’s Report: The board received Keith Bayle’s resignation. Chairman Zent said there has been conversation with Jamie Vetsch about stepping into the positon until the term ends in 2019. Ms. Vetsch said she would be happy to be a part of the ACT Board and felt this would be a good way to keep updated with the working of the township. She does billing and payroll for Rigging and Tools Inc. and she has a degree in accounting. She lives by Clerk Meidnger in Glasser Subdivision so it will be convenient for them to work together. Supervisor Zent asked members of the audience if there was anyone present who would want to take on the treasurer’s position. No one accepted the challenge. Supervisor Nearing made a motion to have Jamie Vetsch fill the treasurers position left open by the resignation of Treasurer Bayle, Supervisor Olson 2nd the motion. The motion was unanimously approved. Jamie Vetsch will fill the treasurer’s position.

Clerk Meidinger gave the checking account balance as of April 30th, 2017 $275,587.61 and a savings balance of $20,457.67

On another issue the township bills have not been paid since the resignation of Mr. Bayle so Chairman Zent asked for a motion to pay all bills. Supervisor Olson made a motion to pay all bills submitted. The motion received a 2nd from Supervisor Nehring. The motion was unanimously approved.

check number

amount of check

paid to

payment type

10706

$1,215.00

Keith Bayley

wages

10707

$892.39

Greg Hillig

wages

10708

$136.60

Chad Schneider

wages

10709

$28.69

Greg Hillig

supply reimbursement

10710

$660.00

Cyndy Meidnger

1st Qtr. secretarial duties

10711

$80.00

Dave Nehring

1st Qtr. meetings

10712

$120.00

Kerry Olson

1st Qtr. meetings

10713

$120.00

Paul Zent

1st Qtr. meetings

10714

$80.00

Jerry Kunz

1st Qtr. meetings

10715

$80.00

Rick Solberg

1st Qtr. meetings

10716

$180.00

Greg Hillig

1st Qtr. meetings

10717

$-

void

 

10718

$120.00

Terry Mauch

1st Qtr. meetings

10719

$120.00

Cyndy Meidnger

1st Qtr. meetings

10720

$40.00

Burleigh Co Auditor

accounting software

10721

$40.00

Pat Lengenfelder

judge @ election

10722

$40.00

Jamie Vetsch

judge @ election

10723

$40.00

Daryln Kunz

judge @ election

10724

$80.00

Chad Schneider

1st Qtr. meetings

10725

$462.23

Mark Splonskowski

1st Qtr. wages

10726

$364.15

IRS

taxes

10727

$12,834.37

Burleigh Co

snow dozing for 2017

10728

$28.01

Bismarck Tribune

legal ads for election and tax equalization meetings

Total

$17,761.44

   

 

Chairman Zent suspended the regular meeting of ACT and opened the Zoning Board to allow the zoning member the opportunity to vote.

Pahlke Land sale on 93rd St SE and 62nd Ave SE. Dave Patience spoke on behalf of Mr. Pahlke. Mr. Patience said they wanted to divide the land into 8 forty acre tracts with driveway easements. Ray Ziegler was also in attendance to give the county’s position on the access. A discussion followed.

Points to be considered and researched with follow up at the June meeting are:

  1. Subdivision with 40 acres Platts

  2. To pave or not to pave interior roods in subdivision

  3. Where will this leave Trent Guthmiller who already purchased a 40-acre tract

Clerk Meidnger remained firm, she wants the road to be built to county specs by the developer.

While this fact finding, mission is going on no building permit can be given to Trent Guthmiller. The board apologized to Mr. Guthmiller for this delay. This will need to be straightened out now to keep it from becoming an issue later. Mr. Patience will talk to Mr. Pahlke and Marcus Hall the county engineer and report back at the June meeting.

C&L Auto Update: Mr. Krein was not in attendance to give a report. Chairman Zent said he had gone by the property and saw no cars from the road. He asked Grady Wolf about the cars. Mr. Grady responded that there about 50 cars left on the property and various car parts. A discussion followed. Zoning Board Member Kunz stated he was following one of the transport trailers when a vehicle fell off the truck in front of him. There were reports of vehicle parts laying on the road and in the ditches. In the legislative session, this year the fine for littering was increased to $1,000.00 if the person was caught. Supervisor Olson made a motion to extend the deadline to May 15th. On or before the 15th of May 2017 Mr. Krein will need to contact one or all the supervisors to make a visual inspection ot the property in ACT to see if the property meets the requirements of the ACT Board. If the land is not cleaned up including the ditches, the board will be forced to pursue legal action. A letter will be sent to Mr. Krein stating the above requirements. The motion was 2nd by Supervisor Nehring. A roll call vote was taken. Supervisor Olson, yes; Zoning Board Members Kunz, yes; Solberg, yes; Supervisor Nehring, yes; Chairman Zent, yes; the motion was unanimously approved.

Apple Creek Country Club Liquor License Renewal: A representative from Apple Creek Country Club was present to request board approval for the liquor license. The board does not issue the license but gives approval to the Country Club to obtain the license from the Burleigh County Auditor. Supervisor Nehring made a motion to approve the request to obtain the liquor license from the Burleigh County Auditor, Supervisor Olson 2nd the motion. The motion was unanimously approved.

With no other Zoning business to discuss Chairman Zent closed the Zoning Board and reconvened the regular meeting of ACT.

Weed Board: Weed Board member Mauch had nothing to report.

Assessor’s Report: Assessor Splonskowski stated he was doing re-assessment of the Burr Oak Road and Loop area because the area was over assessed. A discussion followed. It resulted with the board asking Mr. Splonskowski to purchase some business cards or some type of sticky notes to leave on the door of the property if the residents were not home. This would give the property owner the opportunity to contact Assessor Splonskowski so any issues could be discussed at that time. Chairman Zent said the board would re-reimburse Assessor Splonskowski for the cost of the necessary items.

There was one request for tax abatement from Gary Berreth @ 8244 Burr Oak Loop. He is requesting an abatement of $55,400.00. Assessor Splonskowski said the property was over assessed. Based on the recommendations of Assessor Splonskowski Supervisor Nehring made a motion to approve the requested abatement of taxes for Gary Berreth. The motion received a 2nd from Supervisor Olson. The motion was unanimously approved

Building Inspector’s Report: Building Inspector Hillig had 7 inspections and he gave 2 permits

  1. 2017-5 Paul Zent 5100 93rd St SE for removal of roof on 2 out buildings 1. 50’x16’x9’, 2nd 50’x30’x12’ valuation of work $25,000.00 permit $100.00 permit and $40.00 for demo permit for a total of 140.00 paid by check #6804

  2. 2017-6 Ben Heidt 4428 93rd St SE for a pole barn/shop w/dirt floor, 30’x56’x12’ for a total of 1680 sq. ft. He has an additional accessory building of 448 sq. ft. for a total footage of 2128 sq. ft. Valuation of work $35,280.00 permit total with certificate for a total $348.70 paid by check #9100

Building Permit income for the month was $488.70

Road Supervisor’s Report: Chairman Zent said there is a problem with an approach that was previously granted by J.P. Moszer on 66th St SE and 62nd Ave SE. There seems to be a problem because of a future sale of the property. Supervisor Schneider says the approach is fine where it is. He will check with the county and a decision will be made at the June meeting. Supervisor Schneider had one approach permit # 04-17-11622 to submit for Wesley & Sherry Leno @ 11622 Hillard Drive Menoken permit fee $50.00 paid by check # 11805

Approach permit income for the month $50.00.

Chairman Zent also stated he was in contact with Burleigh County and found out the quickest way to get the rest of 119th paved would be to relinquish 119th over to the county. Chairman Zent stated he and Clerk Meidinger will get together and draft a letter of intent to the county regarding 119th St SE to see where that will go.

Other Business: Nathan Jenson was at the meeting to request a variance to get an oversized shop on his property. There were several people in the audience that lived in the same subdivision (Glasser) and they had no objections to the building. Clerk Meidinger said she would rather see a building to store stuff in rather than laying around outside. Chairman Zent said Mr. Jenson should go around to the neighbors and get their input about the building and the board would decide next month. It will be on the June agenda for a vote.

Scheive Update: Chairman Zent reported he had been in contact with Mr. Rich Van Way from Burlington Northern and Santa Fe Railway regarding the at grade crossing. This is a private crossing with the landowner (Brauns) and the railroad. A letter was sent to Mr. Schieve with supporting documents regarding this issue.

With no other business to discuss Chairman Zent adjourned the meeting.

Respectfully Submitted,

Cyndy Meidinger

Clerk, ACT

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